Meetings: Agendas and Minutes 6
Michigan Municipal League
Tape Recordings, Videotaping, Telecasting, Media
See Michigan Open Meetings Act MCL 15.262(1)
A tape recording of the proceedings will help the recorder prepare the minutes. Announce that
the proceedings are being recorded before the meeting is officially called to order. This tape
recording is not the official record of the meeting. The formally approved/accepted hard (written)
copy of the minutes is official. Audiotapes of regular meetings are considered public records, and
under an approved record retention schedule, may be erased after the minutes are transcribed and
approved.
According to the OMA, the right of a person to attend a public meeting includes the right to
tape record, videotape, or telecast the proceedings. However, the council may establish
reasonable rules so that the meeting is not unduly disrupted. It is a good idea to provide the press
with an agenda, a seating place from which the council can be seen and heard and a table on
which to write. If the press can follow the proceedings, the reading public can as well. Adequate
press coverage can be a tool by which the public is informed of public actions.
Open Meetings Act MCL 15.263
1) All meetings of a public body shall be open to the public and shall be held in a place available to the
general public. All persons shall be permitted to attend any meeting except as otherwise provided in this
act. The right of a person to attend a meeting of a public body includes the right to tape-record, to
videotape, to broadcast live on radio, and to telecast live on television the proceedings of a public body at
a public meeting. The exercise of this right shall not be dependent upon the prior approval of the public
body. However, a public body may establish reasonable rules and regulations in order to minimize the
possibility of disrupting the meeting.
(4) A person shall not be required as a condition of attendance at a meeting of a public body to register
or otherwise provide his or her name or other information or otherwise to fulfill a condition precedent to
attendance.
(5) A person shall be permitted to address a meeting of a public body under rules established and
recorded by the public body. The legislature or a house of the legislature may provide by rule that the
right to address may be limited to prescribed times at hearings and committee meetings only.
(6) A person shall not be excluded from a meeting otherwise open to the public except for a breach of the
peace actually committed at the meeting.
Corrections
See Michigan Open Meetings Act MCL 15.269(1)
According to the OMA, corrections in the minutes shall be made not later than the regular
meeting after the one in which the minutes in question were recorded. Corrected minutes shall be
available no later than the next subsequent meeting after correction. The corrected minutes shall
show both the original entry and the correction. A suggested method of correcting the minutes is
to write the corrections in black or blue ink in the outside margins of the minutes when there are
many corrections. If the correction is only one word, then it may be written in above the original
word, with that word being crossed off. The corrections should be indicated in the next meeting’s
minutes, and it should be indicated that the minutes were approved with corrections.
Open Meetings Act 15.269(1)
…The public body shall make any corrections in the minutes at the next meeting after the meeting to
which the minutes refer. The public body shall make corrected minutes available at or before the next